Establishment of a Geographic Information System (GIS)

1. Aerial
2. Background
3. Power System
4. Single Line Diagram
5. Styles
6. Composer
7. PDF maps
8. QGIS Training manuals and exercises

Georeferenced data concerning the electrical assets are stored as shapefiles. The data contains:

1. Power plants,
2. Substations;
3. Lines;
4. Réactors;
5. Capacitors;
6. Power Lines;
7. Transmission  Lines.

The background data contained in the database is mainly composed of aerial photos of the substations, shapefiles and raster exported from the Open Street Map database.

The Consultant will be expected to work in collaboration with ICC to:

1. Identify the required updates of the GIS data;
2. Identify the required and existing contextual and economic / markets data;
3. Sensitize WAPP members on the WAPP GIS, and getting their acceptance and buy-in: country visits and regional meeting of a GIS task force (representatives from WAPP member utilities and the ICC);
4. Identification of stakeholders expectations in regard to WAPP GIS;
5. Launch data collection process by the WAPP GIS task force;
6. Update and upgrade existing GIS database.

1. Carry out needs analysis, requirement definition and product identification to identify and select the most reliable GIS software for the WAPP;
2. carry out a comparative analysis between using proprietary GIS Solution vs opensource and make appropriate recommendations;
3. The consultant shall support the WAPP in assessing and acquiring the identified GIS software;
4. Use the acquired software to develop a GIS Prototype for the WAPP.

At WAPP Administrative level, it will be possible, amongst others:

1. To edit, compile, add new features and related information while in the field with access to the entire data controlled by WAPP;
2. To query any spatial database related to the electric network database;
3. To get physical images like satellite image or Google earth image for quick decision making;
4. To superimpose the collected electric network information on Google maps for getting direction, interactive map, location etc .;
5. Ability to include geo-processing features to web mapping;
6. Electrical analysis, geographical analysis, database analysis, statistical analysis, financial analysis would be possible via Web access;

However, at other users or consumers end, it will to be possible amongst others to:

1. To find out the coverage of electric transmission lines, distance;
2. Location, capacity of substations and other electrical assets;
3. Evaluate the connection status of new line connections;
4. Inform of load capacity on transmission lines;
5. To realize the accessibility and condition of the present electrification network.

NB: Working languages of the ICC are English and French

CALL FOR TENDER: INFORMATION PER LOT

Proposals must be delivered by email only. Proposals will be sent no later than September 13, 2021 at 10:00 AM local time in Cotonou to only the secure email address procurement@ecowapp.org

Due to Covid19, submission of paper proposals is not permitted, and hard copy proposals will not be opened and evaluated.

XI. TENDER VALIDITY

Duration in months: 6 Months (from the date stated for receipt of tender)

XII. CONDITIONS FOR OPENING OF TENDERS

ADDITIONAL INFORMATION ABOUT THE CONTRACT NOTICE

11th EDF Regional Program - EXTERNAL ACTIONS OF THE EUROPEAN UNION

A consortium may be a permanent, legally-established grouping or a grouping which has been constituted informally for a specific tender procedure. All partners of a consortium (i.e., the leader and all other partners) are jointly and severally liable to the contracting authority.

The participation of an ineligible natural or legal person will result in the automatic exclusion of that person. In particular, if that ineligible person belongs to a consortium, the whole consortium will be excluded.

Consulting services are solicited from GIS Development Specialist experienced in design and implementation of GIS based management system for Power Systems.

Consulting firms should have experience to perform the consultancy services, experience of similar assignments, experience in similar conditions, firm's capability and financial soundness, and availability of appropriate skills among key staff, availability of resources, relevant transactional experience.

The WAPP invites eligible consulting firms (“Consultants”) to express their interest in providing the Services. Interested Consultants must provide information indicating that they have the required qualifications and relevant experience to perform the Services. The preselection criteria are based on the general and specific experiences of the design office defined as follows:

Be a firm working in the field of development and management of GIS databases for at least 10 years and having experience of at least ten (10) previous missions in the development of databases and Geographic Information Systems (GIS) in the field of infrastructures.

NB: The key personnel required for the completion of the assignment will not be evaluated at this stage.

APPLICATION AND TENDERING

The application must be accompanied by a declaration on honor on exclusion and selection criteria using the template available from the following Internet address: https://ec.europa.eu/europeaid/prag/document.do?isAnnexes=true

Any documentation (brochure, letter, etc.) sent with an application in addition to what has been requested will not be taken into consideration.

Due to Covid19, submission of paper proposals is not permitted, and hard copy proposals will not be opened and evaluated.

The contract title and publication reference (see contract notice) must be clearly marked on the email containing the application and must always be mentioned in all subsequent correspondence with the contracting authority.

Applications submitted by any other means will not be considered.

By submitting an application candidate accept to receive notification of the outcome of the procedure by electronic means. Such notification shall be deemed to have been received on the date upon which the contracting authority sends it to the electronic address referred to in the application form.

Any application sent to the contracting authority after this deadline will not be considered.

The contracting authority may, for reasons of administrative efficiency, reject any application submitted on time but received, for any reason beyond the contracting authority's control, after the effective date of approval of the short-list report, if accepting applications that were submitted on time but arrived late would considerably delay the evaluation procedure or jeopardize decisions already taken and notified.

Clarifications will be published on www.ecowapp.org at the latest 5 days before the deadline for the submission of applications.